Northwood Parish Council

Posted by NPC Admin on Tuesday, 8th September 2009, 00:00

NORTHWOOD PARISH COUNCIL

Minutes of the Meeting of Northwood Parish Council, held in the Women’s Institute Hall, Northwood, Isle of Wight on Tuesday, 7 July 2009.

Present: Councillors John Pullen (Chairman), Paul Fuller (Vice Chairman), Peter Brooker, Colin Cramp, Marie Ely, Roger Mazillius CC, Colin Palmerton, Eileen Turner-Palmerton
In attendance: 
Barbara Herbert (Clerk and RFO)
Jacqui Derby (Environment and Neighbourhood Officer)

There were no members of the public present.

46. Apologies
 Apologies had been received from PCSO Steve Oatley and PC Mark Thomas.

47. Declarations of Interest
Cllr P Brooker declared a Personal Interest in Minute No 52iv as he knew the applicant of the planning application 25 Fieldway Crescent
P Fuller declared a Personal Interest in Minute No 56 as he was a Member of the Northwood Community Partnership and a Personal and Prejudicial Interest in Minute 52 as he was a member of the IW Council’s Planning Committee
Cllr R Mazillius declared a Personal Interest in Minute 52 as he was the IW Council ward member for Northwood and a Personal and Prejudicial Interest in Minute No 56 as he was a Member of the Northwood Community Partnership
Cllr C Palmerton declared a Personal Interest in Minute No 55 and in Minute No 56 as he was the Chairman of the Northwood Community Partnership
Cllr Mrs E Turner Palmerton declared a Personal Interest in Minute No 56 as she was a Member of the Northwood Community Partnership

48. Minutes of the Meeting held on 2 June 2009

RESOLVED :

THAT the Minutes of the Meeting held on 2 June 2009 be confirmed as a true record and that the Chairman be authorized to sign the Minutes on behalf of the Council.

49. Matters Arising on the Minutes
a.  Minute No 43 Vodaphone Mast – In response to the Parish  Council’s notification of the perceived breach of planning regulations the IW Council Enforcement Section had confirmed the observation was correct and that if the painting of the mast was not undertaken in a timely fashion a breach of notice would be served.  The position of the mast did differ to the application but it was considered that this did not cause any problems in respect of visual amenity.
b. Minute No 43 Play Builder Scheme – The clerk advised that the Play Partnership were to hold a meeting on 14 July to review potential second year play projects (Northwood were on this list).  This should enable a formal response to be provided by the end of July.
c. Minute 36b Development Proposal by BAE Systems – Members were advised that they might find it helpful to log on to the Village Forum to read the interesting dialogue, which continued on this website, regarding this proposal
 
50. Report of the Local Safer Neighbourhood Officer
 In the absence of PCSO Steve Oatley and PC Thomas, the clerk read out the report of the Local Safer Neighbourhood Officer.  In the village of Northwood there had been no burglaries, assaults, thefts or criminal damage to report.

51. To receive a report from Jacqui Darby, the Environment and Neighbourhood Officer (ENO) for Northwood
 The Quarterly Progress report covering the period 1 April – 30 June 09 was received.  Particular mention was made of the following
• that the dog incident in Wyatts Lane had been reported to the Dog Warden
• the bollards had now been repainted
• Posters advertsing the school fete had not been removed immediately after the event
• Sheets draped on the roundabout advising of a birthday etc, were generally removed the following day by the ENO
• Overhanging trees in the cut – the landowner had to be identified initially to request that they be trimmed back.  However, if no response they could be cut and the landowner recharged with the cost
• Somerton Park and Ride – abandoned vehicle issued with a 7-day removal notice and glass panel in the bus shelter required attention.  Hedges to be cut back regularly as a health and safety issue, also those by the fishing lake
• Confirmed that arrangements would be made for the cleaning of the sub station alongside the pathway to Venner Avenue
• Maintenance of the school hedge identified as being the responsibility of the IW Council’s Education department
• East side of Wroxall Close inconsiderate parking by some residents.  The Traffic and Transport Working Party to look into parking issues                        and submit recommendations to a future meeting

RESOLVED :

i. THAT the report be noted;
ii. THAT an article encouraging residents to report any incidents of dog fouling to be placed in the next issue of the Northwood News;
iii. THAT the Traffic and Transport Issues Working Party give consideration to parking issues in Northwood and submit recommendations to a future meeting of the Parish Council.

52. Town and Country Planning
 Cllr P Fuller having declared a Personal and Prejudicial Interest left the meeting room prior to any discussion or decision thereon.

Consideration was given to the following applications received and comments made in accordance with the guidance for material planning considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx

i. A/02500 Bus shelter adjacent 9 and 11 Nodes Road, Northwood – 1 x internally illuminated double sided advertising panel to be positioned on side of proposed bus shelter and A/2501 Bus shelter adjacent 370 & 372 Newport Road, Northwood – 1 x internally illuminated double sided advertising panel to be positioned on side of proposed bus shelter

RESOLVED :

THAT this Parish Council welcomes the provision of new bus shelters.  However, in order to afford persons the maximum protection from the weather, while waiting for a bus, the Parish Council suggests that the position of the shelter should be rotated by 180 degrees.  The illuminated advertising panel is considered to not be consistent with the aims of the Eco Island energy conservation policy and it is questioned as to whether they should be solar powered.  The Parish Council also raises concerns as to the visual and light pollution of the proposed signs, which could encourage graffiti.

ii. A/2502 Bus shelter adjacent 2 Oxford Street, fronting Newport Road, Northwood – 1 x internally illuminated double sided advertising panel to be positioned on side of proposed bus shelter

RESOLVED :

 THAT this Parish Council welcomes the provision of new bus shelters.  The illuminated advertising panel is considered to not be consistent with the aims of the Eco Island energy conservation policy and it is questioned as to whether they should be solar powered.  The Parish Council also raises concerns as to the visual and light pollution of the proposed signs, which could encourage graffiti.

iii. TCP/19392/B 66 Pallance Road, Northwood – Proposed dormer window to front elevation and revised Velux to other roof slopes

RESOLVED :

 THAT this Parish Council raises to no material planning objections.

iv. TCP/29713 25 Fieldway Crescent, Northwood – Single storey extension on front elevation with pitched roof extending over existing flat roof extension

RESOLVED :

 THAT this Parish Council raises to no material planning objections.

v. TCP/11423/E 133 Pallance Road, Northwood – Alterations and conversion of garage into utility and shower room to include raising height of flat roof

RESOLVED :

 THAT this Parish Council raises no material planning objections.

vi. TCP/04340/R land between the Travellers Joy and 83 Pallance Road, Northwood – Renewal of Outline for a chalet bungalow and TCP/434O/S land between the Travellers Joy and 83 Pallance Road, Northwood –  Detached dwelling

RESOLVED :

 THAT this Parish Council raises objections to these application due to the loss of car parking spaces resulting from the proposals.

 Cllr Fuller returned to the meeting room.

53. To confirm arrangements for the small Tidy Up event scheduled for Thursday, 9 July 2009
 In discussion it was agreed for no formal arrangements to be made for the small Tidy Up.  However, councillors identified areas where they would undertake a litter-pick, at a time during the day most acceptable to themselves.  The litter pickers would be accessible at all times on 9 July.

54. To appoint a councillor and deputy as the Parish Council’s Publicity Officer for the remainder of the ensuing year

RESOLVED :

 THAT Cllr P Brooker be appointed as the Parish Council’s Publicity officer, with Cllr P Fuller as his deputy, for the remainder of the ensuing year.

55. To consider if there is a need to replace planters in the Village and to the provision of an extra ‘Northwood’ sign for the bottom of Pallance Road
 The round planters near to the Horseshoe Public House had been identified as requiring replacement in the near future.  Consideration was also given to replacing the Northwood Village sign at the bottom of Pallance Road, so that all gateway signs to the village were uniform.  It was agreed that, on balance, the location of the current sign was in the correct position.

RESOLVED :

 THAT Cllrs Mrs Turner-Palmerton and Pullen investigate the possibility of grant funding to enable the planters and village sign to be replaced and to present a written report to the next meeting detailing three quotations for the goods/services, in line with the Parish Council’s Financial Regulations.

56. To consider the support that the Parish Council could provide to the Northwood Community Partnership in the Calor Village of the Year competition
 Cllr Palmerton provided an oral update on the Calor Village of the Year competition. Various business would be represented on Friday, 10 July at 10.30 am in the WI Hall, when the judges would be in attendance.  Cllr Palmerton invited councillors to attend to show their support.

57. To consider the email received from Mr & Mrs Berrow suggesting that an area in Uplands Road be retained as a wild flower meadow
 The clerk read out the email she had received following contact with the IW Council to ascertain their view on the suggestion put forward by Mr & Mrs Berrow.  The IW Council were not minded to approve the suggestion due to a number of concerns and councillors agreed with their reasons outlined.  It was noted that a conservation area in Northwood churchyard had been established as a wild flower meadow.

RESOLVED :

 THAT Mr & Mrs Berrow be thanked for their suggestion but, after consultation with the IW Council, this particular location was considered to be inappropriate.  However, in the long term the Parish Council could give consideration as to the suitability of other sites being turned into a wild flower meadow.

58. To approve Councillors’ attendance on the course covering Community Led Planning being organised by the Rural Community Council

RESOLVED :

 THAT it be approved for Cllrs Brooker, Mazillius and Pullen to attend the Community Led Planning course on 15 July, in the Council Chamber, County Hall from 9.30 to 13.30 at a cost of £12 per delegate
 
59. To note the letter dated 11 June received from Mark Southwell, Independent Chair of the Ethical Standards Committee

RESOLVED :

 THAT the letter received from Mark Southwell, the Independent Chair of the Ethical Standards Committee be noted.

60. Clerks Report 
a. Administration

i. Consideration was given to the invoice for £38.23, from Northwood Community Partnership for completion of the Million Blooms Garden at Somerton. The clerk advised that this amount was £3.00 over the budget remaining.

RESOLVED :

 THAT payment of cheque No 000068 for £38.23, to the Northwood Community Partnership be approved.

ii. Consideration was given to the clerk’s request to undertake the Power of Well Being module of the Cilca qualification and payment of additional hours incurred to complete this, up to 71/2 hours.  A new bursary scheme had been recently launched, which covered 50% of the training costs for clerks from councils with an annual turnover of under £25K. The clerk suggested that she submit an application for 50% of the submittal fee and hours incurred in undertaking the module.

RESOLVED :

i. THAT it be approved for the clerk to undertake the Power of Well Being module of the Cilca qualification at a cost of £15.00 and for the Parish Council to cover the additional hours necessary to complete the training;
ii. THAT an application be submitted to the SLCC for a bursary to cover 50% of the costs incurred.

b. Finance
i. The interim budget statement to end of June 2009 and the bank reconciliation with Statement No 11 were received and noted.

ii. To authorise payment of the following cheques:
000064, IW Council, Clerks Salary
000065, £43.79, Mrs B Herbert, Clerks Expenses
000066, £7.35, Chale Parish Council, Photocopying
000067, £100.00, Friends of Northwood Cemetery, Grant for purchase of watering cans
000068, £50.00, Mrs B Herbert, Cost of 4 gift tokens to replace cheque Nos 000015, 016, 017 & 018, which had been issued in respect of the Design a Logo competition and not cashed.
000069, £91.00, Northwood WI, Hire of Hall – as payment was required prior to the next meeting of the Parish Council
000070, £38.23, Northwood Community Partnership, Million Blooms

RESOLVED :

 THAT the above cheques be approved for payment.
 
iii. Consideration was given to the purchase of a Standard Life Fixed Rate Business Bond, which earned a guaranteed interest of 2.90% fixed gross until 12 Feb 2010 when it matured, in comparison with the interest rate of 0.05 currently received on the Lloyds TSB Instant Access Deposit Account.  A suggestion was tabled that there might be other financial institutions, which could provide a better home for any surplus funds.

RESOLVED :

 THAT the sum of £4,000 be invested in the Standard Life Fixed Rate Business Bond and for a further report to be considered at the next meeting on other options available for the deposit of surplus funds.

iv. As a consequence of the decision taken at the last meeting the clerk sought approval that she could obtain authorisation of payment of any invoices received should a meeting not be held in August, providing that they fell within a previously approved budget.

RESOLVED :

 THAT it be approved for the clerk to obtain authorisation of payment of any invoices received prior to the next meeting provided the expenditure had been previously approved.

61. To receive progress reports from Working Parties:
a. Allotments Working Party
 It was reported that the padlock to the allotment field had broken and a replacement would be in place shortly.  An agenda item for the next meeting would be to approve that a formal approach be made to the landowner for the lease to be renewed for a further year.

b. Traffic and Transport Issues Working Party
 A meeting of the Working Party had taken place the previous evening and the draft notes were to be circulated to all councillors for comment.  The recommendations would be presented to the next meeting of the Parish Council

c. Housing Needs Working Party
 There was no further progress to report.  Ms Sharon Packer, the Affordable Housing Enabler had advised that she was still looking at various sites.

d. Village Design Statement (VDS) Working Party
 There was no further progress to report.  Cllr Brooker would report back at the September meeting on the training session, which he was to attend.  

e. Youth Forum Working Party
 There was no further progress to report.

f. Community Facilities Working Party
 The clerk read out the report, which had been tabled at the meeting.  Cllr Mazillius confirmed that all the units at Northwood Business Park had been let.  Cllr Palmerton would write a formal letter to those firms seeking their interest in appearing in a directory of local businesses.   

62. To receive the report of Cllr R Mazillius, the IWC Ward Member for Northwood
 The report of IW Cllr R Mazillius, which had been circulated with the agenda, was noted and updated further at the meeting:
• The concerns raised regarding the nonsensical situation surrounding the recently installed seats, which would not be able to be replaced in the proposed new bus shelters would be taken up with IW Council officers;
• Additionally, so too the glass in the bus shelter, which had not been replaced since having been reported over three months previously.
• Health Profile of the Isle of Wight could be accessed on Sepho.nhs.uk
• The tail back problems caused by the return of the traffic lights in the Newport Road, at the junction by Stag Lane, outside of the specified time, would be reported to officers
• No further news had been received in respect of the fencing near to the Million Blooms garden along the Newport Road.

63. Correspondence
 Correspondence received was listed in the report circulated with the agenda.  Cllr E Turner-Palmerton agreed to attend the awards ceremony for the Best Kept Village for 2009 awards.

64. Councillors’ Reports
 No matters to report.

65. Future Agenda Items
i. Future participation in IWALC – Cllr Pullen
ii. Consideration of any future schemes that the Parish Council could be involved in – Cllr Pullen

66. Brief Review of Meeting
 No comment made.

THERE BEING NO FURTHER BUSINESS THE CHAIRMAN CLOSED THE MEETING  AT 10.10 PM.

 

Signed …………………………………………….  Dated ……………………………..

Church
  • - Church News
  • - Church Diary
  • - Church Diary (past)
  • - Parish Church Officers
  • - Burial Database
  • - Church History
  • - Church Photo Gallery
  • - Parish History
  • - Northwood Clergy
  • - Parish Map
  • - Church Web Links
  • - Northwood News
  • - Friends of Northwood Church
  •  

    Village
  • - Village Forum
  • - Northwood Village Map
  • - Village News
  • - Village Diary
  • - Village Diary (past)
  • - Village History
  • - Local I.W. Councillor
  • - Village Photo Gallery
  • - Village People
  • - Natural History
  • - Local Links
  • - Community Partnership
  • - Local Groups and Clubs
  •  

    Parish Council
  • - Parish Council Diary
  • - Parish Council Diary (past)
  • - Parish Council News
  • - Parish Plan
  •