NVMC AGM and Meeting

Posted by Admin on 8 May 2007, 12:00 am

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF AN AGM OF THE MANAGEMENT COMMITTEE HELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 1^st MAY 2007 AT 7.00PM

PRESENT: P Fuller, R Mazillius CC, P Brooker, C Cramp, Mrs P Elford, D Miller Mrs E Palmerton, C Palmerton and J Pullen.

IN ATTENDANCE: Mrs M Yule (Secretary)

APOLOGIES: None

ELECTION OF CHAIRMAN

Cllr Mazillius opened the meeting and requested nominations for Chair.

Mr P Fuller was re-elected to the Chair unopposed. Following the signature of the Chairman’s Declaration of Acceptance of Office, Mr Fuller chaired the meeting from this point onwards.

ELECTION OF VICE CHAIRMAN

Mr Pullen was nominated and seconded to Vice Chair; however, he told the members that as he would be out of the country for some months at the beginning of 2008 he felt that the Committee may be better served with another member as Vice Chair. This was discussed, but it was agreed that Mr Pullen should remain as Vice-Chair and alternative arrangements would be made during his time away.

REVIEW AND APPROVE STANDING ORDERS

Standing Orders were approved with the following amendments:

1.3 The other full NVMC meetings shall be held on the first working Tuesday of the month except during August when the full meeting will be replaced by a Planning meeting.

1.4 Planning meetings shall be held as required as above (1.1) on the third Tuesday of the month.

REVIEW AND APPROVE FINANCIAL REGULATIONS

Financial regulations were approved unchanged.

APPOINTMENT OF A PLANNING SUB COMMITTEE

The Planning Sub Committee was appointed unchanged, with the full committee as members.

REGISTER OF INTERESTS

The Secretary advised members that any amendments or new submissions must be submitted to the IWC’s Monitoring Officer within 28 days.

REPRESENTATIVES TO OTHER BODIES

There were no representatives to other bodies

CONFIRM MEETING DATES FOR 2007/08

The revised dates for the Planning meetings moving to the third Tuesday in the month were agreed.

A discussion followed regarding the start times for the meetings. It was agreed that the full meetings would continue to start at 7pm with a 15 min slot prior to the meeting for review of planning applications and the Planning meetings would start at 7.30pm following the Community Partnership meetings.

The Chair put forward that the full meeting in January 08 should be on 8^th January and the Planning meeting on 15^th January. This was agreed.

The AGM closed at 7.16pm and was followed directly by the scheduled monthly meeting.

Signed…………………………………… Date…………………………

(Chair)

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEE HELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 1^st MAY 2007

This meeting followed directly after the AGM

PRESENT: P Fuller (Chair), R Mazillius CC, P Brooker, C Cramp, Mrs P Elford, D Miller, Mrs E Palmerton, C Palmerton and J Pullen.

IN ATTENDANCE: Mrs M Yule (Secretary) PC Mark Thomas & Sgt Julie Cocks (for item 172)

APOLOGIES: None

170. PUBLIC QUESTION TIME

No questions were raised by members of the public.

171. DECLARATIONS OF INTERESTS

None

172. POLICE REPORT

Sgt Cocks reported that the statistics from Safer Neighbourhoods for 12 months were now in. It had been a good year for Northwood.

The details are:

Zero sexual offences, zero robberies and only one dwelling Burglary.

51 reports of Criminal damage for both Northwood and Gurnard combined which amounts to only one per week.

3 drugs offences which have resulted from proactive work from the Cowes Safer Neighbourhood Team.

PC Mark Thomas would continue to be the beat officer for Gurnard and Northwood supported by the PCSO Steve Oatley. Safer Neighbourhoods on the Island had positive results and more Sergeants had been sent over from the mainland. Sgt Cocks is keen to involve the PCSO in activities around the area to maintain his enthusiasm and also to ensure his retention. Mr Palmerton remarked that PCSO Oatley had already made a positive impact and was pleased that he would be attending the Community Partnership meetings.

Sgt Cocks told the meeting that the police had been consulted over the boundary review and it was clear that boundaries would not be divided across safer neighbourhoods. Beat 7, that covers Gurnard, Northwood and Somerton was not to be split in all the maps Sgt Cocks had seen. There was a possibility that Northwood Cemetery downwards may become part of Cowes but that was not confirmed.

PC Thomas showed the members a letter that would be distributed to 500 houses informing them of the Northwood Community Forum on 29^th May at the WI hall from 8pm. This would be run in the same way as the Cowes Forum with a number of partners acting as facilitators. It was agreed that two members of the Committee possibly Mr Fuller and Mr Pullen would represent NVMC with Mr or Mrs Palmerston representing NCP. Cllr Mazillius would also be in attendance. There would be a meeting the week before to confirm the arrangements. PC Thomas emphasised that the roles of the facilitators at this event was to collate the figures to discover the top three concerns, not to influence peoples views.

RESOLVED: That two members of NVMC would attend the Forum as facilitators and a member of NCP would also attend.

173. MINUTES

RESOLVED: That, the minutes of the meeting held on 3^rd April 2007 be taken as read, confirmed and signed as being an accurate record of the proceedings, with the amendments made as per the agenda.

174. MATTERS ARISING

Logo – Cllr Mazillius would email a proposal to the Secretary for distribution and discussion
Village Green – nothing further to report at present
Boundary Review – Cllr Mazillius reported that it was now considered that Gurnard and Northwood would be too large an area if combined. The reasons for keeping the communities intact were also understood. Therefore, it may be that Cowes area would be reconsidered for change. This matter would be going to full Council on 16^th May so he would report further at the next meeting.

175. PLANNING ISSUES

6.1 No applications were received.

6.2 There was dismay expressed that the appeal for 60 Nodes Road had been granted. It was felt that this could set a precedent that would be extremely damaging to the area. A discussion followed as to the merits of writing to the Planning Department to this effect.

RESOLVED: That, the information be received and noted.

That Mr Brooker should write to Planning expressing the Committee’s disquiet.

176. CORRESPONDENCE

RESOLVED: That, the information be received and noted.

177. LOCAL COUNCILLOR’S REPORT

Roger Mazillius CC reported on the following:

Graffiti – Most of the graffiti had now been removed although there are a few areas that are proving difficult. ‘Warrior’ has now ceased spraying thanks to police intervention and Cllr Mazillius urged members to report any graffiti to him as soon as it is spotted.

Bus Stop –This still hadn’t been put back but contractor had been contacted and this should be rectified in the next few days.

Wroxall Close – The residents in the end terrace had removed the fence and erected a large trampoline. The children using it had been directing foul language and abuse to the neighbours. This had been taken up with Medina Housing who owns the land that had been broken into. The resident now has two weeks to restore the boundary.

Pallance Road – The pinch points had been causing chaos, but this was mainly due to the road works on the main Newport Road. One of the major problems was of traffic backing up and also the priority sign was too small. A large number of complaints have been received and these had been raised with highways (Further discussion at 179).

Fieldway Crescent – Following the planning application for the land adjacent to 32 Fieldway Crescent, the residents had gathered a petition. This was presented to Cllr Mazillius by 20 of the residents and a photograph was taken by the County Press. He said he was doing all he could to obtain a full hearing.

The members congratulated Cllr Mazillius on his recent appointment to Chairman of the Isle of Wight Council.

178. FINANCE

The report was discussed. It was noted that the whole of the £25 donation to Cowes Rotary had been deducted from the March budget which left a £7 overspend. There was also an entry of £50 income from Medham Village for the No Cold Calling sign; this should be transferred to the Community Partnership

RESOLVED:

That, the report be received and noted,

That, the following account is paid:

M Yule – Professional services and expenses £105.60

That £50 should be transferred to the Community Partnership.

179. HIGHWAY IMPROVEMENT INCLUDING PALLANCE ROAD

A discussion followed regarding the Pallance Road scheme and Mr Miller raised the issue of parking restrictions. It was noted that now the pavement was in place parking was occurring on the kerb that had not happened with the hedges. It was thought that yellow lines may be the answer, although this may displace the parking into Wyatts Lane. Mr Miller also reported that he had been informed that a decision on traffic calming measures would be made in the next few days. Cllr Mazillius said there had been a huge amount of feedback and much of it would be acted upon. However, there were financial restraints, as phase 1 had been more costly than anticipated. More funds may be available and this would be known on Wednesday (2^nd). He added that the Highways were extremely aware of importance of the completion of the scheme.

Mr Miller also reported that Highways were not aware of any schedule for the 20mph limit around the school.

The Chair thanked Mr Miller for all his background work and good reporting regarding the various traffic issues.

180. NORTHWOOD COMMUNITY PARTNERSHIP

Mr. Palmerton reported on a number of items:

PCSO – The PCSO for Northwood, Steve Oatley, was welcomed at the last meeting and would be attending the meetings regularly. He is already interacting with the Youth in the area, asking what they would like to see happening for them.

Village Sign/Map – This work is still in progress and examples of maps in other areas would be discussed at the next meeting.

Youth – An advert had gone into the Northwood News asking parents to contact Mrs Yule with ideas for their youngsters. There had been good feedback from the Planning for Real exhibition from some of them. Volunteers will be needed to assist with commencement of projects. The cost of new nets for the goalposts have been looked into, however, these are not standard size so the initial quotes have been rather high.

Northwood in Bloom – All the troughs, planters and fence posts have been painted. The summer bedding plants will be in place by 14^th May.

Watering may be an issue this year but it is understood that there are funds in NVMC budget so cover this. It was hoped to get some quotes in the near future. The group was pleased to note that compliments were passed to Cllr Mazillius from the visiting Civic Delegation recently, on the lovely flowers in the Village.

Village Green Application – It is hoped this would be approved in the next two months.

Calor Village of the Year – The form had been received but it had not been decided if the application would go ahead.

Allotments – Several residents had expressed an interest into obtaining an allotment. This was now being investigated, i.e. location and cost.

Pallance Road – There were concerns raised regarding the priority of traffic. It was felt this should be UP to Nodes Road and not as present, as this causes a traffic build up at the junction. There is parking on both sides of Pallance Road, speeding and a lot of people not using their driveways.

Date of next meeting – The next meeting would be held on 14^th May at 6pm. It was noted that the meetings would move to the third Tuesday of the month after July 07.

181. PARISH PLAN UPDATE

Mr Fuller reported that there had been a 22% response from the business questionnaire and also that the raw data from the Planning for Real exhibition would be circulated by Estelle shortly.

The date of the next meeting was not confirmed, but it may be 29^th May before the Northwood Community Forum.

182. SECRETARY’S REPORT

Mrs Yule reported on the following areas:

Hampshire & Isle of Wight Air Ambulance textile recycling bank.

A textile recycling company had been in contact to ask if there was any other venue that could house a recycling bank in aid of the air Ambulance. The Committee felt that as there was already one located in the car park of the Horseshoe pub this was enough for a small village. Mr Brooker remarked that they also accept old mobile phones and get a minimum of £6 per phone. Postage bags are supplied. It was agreed that this mobile phone recycling would be a good item for the Northwood News.

Youth Strategy – There had already been two responses from the advert in the NN and one lady had made some good suggestions for events. Mrs Yule had taken advice from a former colleague who was very experienced in youth consultation and was pulling together a questionnaire that hopefully would be distributed through the schools. There would be regular updates at future meetings.

RESOLVED: that, funds for a questionnaire could come under the Parish Plan funding.

183. FUTURE AGENDA ITEMS

Dog Bins
Grants Committee
Highway Improvements

Mr Pullen asked the Committee if it was possible to obtain more recycling black boxes for the residents. This, along with the green boxes had been a great success and he hoped to continue with the distribution. It was agreed that more should be obtained.

It was also suggested that an advert for Tree Wardens could be put in the Northwood News.

184. DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday 5^th June at 7pm.

There being no further business the Chair declared the meeting closed at 8.44pm

Signed…………………………………. Date……………………….

(Chair)