Posted by NPC Admin on Monday, 17th April 2017, 18:59
Please note that the Minutes are just drafts, until approved by the Parish Council at a subsequent meeting
NORTHWOOD PARISH COUNCIL
Minutes of the Meeting of Northwood Parish Council, held in Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 11 April 2017
Present: Councillors Chris Riddet (Chairman), Paul Fuller, John Nicholson, Malcolm Nicholson
Also in attendance:
Barbara Herbert (Clerk and RFO)
There was one member of the public in attendance who referred to the matter of alleged speeding along Nodes Road, particularly in the vicinity of the junction at Four Cross, Northwood. The clerk was requested to write to Hampshire Police suggesting for a meeting to take place, on site, between all the relevant parties
192/16-17 To receive and approve any apologies for absence
Apologies had been received from Cllrs David Jaggar and John Pullen.
193/16-17 Members’ interests
There had been no written requests received for Dispensation on items forming the agenda.
Cllr Fuller declared a Personal Interest in Minute 197/16-17 being a member of the IW Council’s Planning Committee.
194/16-17 To receive a report on any local safety neighbourhood issues occurring since the last meeting held of the Parish Council
In the absence of any representatives from the local Cowes Neighbourhood Police team (NPT) and the clerk not being in receipt of any report, this item was deferred without comment.
THAT the report of the local Cowes Neighbourhood Police team be deferred until the meeting scheduled to take place on 2 May 2017.
195/16-17 To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 7 March 2017
THAT the Minutes of the Ordinary meeting of the Parish Council held on 7 March 2017 be confirmed and the Chairman authorised to sign them on behalf of the Parish Council.
196/16-17 To receive any matters arising on the Minutes, not requiring a resolution
Minute 175/16-17a Picnic Table – The clerk advised that the second picnic table had been delivered to the residence of Mr Derek Smith. He had kindly installed this on the play area with the assistance of Ian and Charlie Lallow and Paul Kirkpatrick. Councillors expressed their grateful thanks to them all. There was no further update on the position of the first picnic table, which had not weathered very well since its installation, and had been collected by HMP IW.
197/16-17 Town and Country Planning
a. To approve the Minutes of the meeting of the Planning Committee held on 21 March 2017
THAT the Minutes of the meeting of the Planning Committee held on 21 March 2017, be approved.
b. To consider the following planning application received and make
comments in accordance with the guidance for material planning considerations listed at
i. TCP/20099/A 10 Oxford Street, Northwood – Householder Application for a single storey rear extension to form recreation room
THAT Northwood Parish Council raises no material planning objections in respect of the application TCP/20099/A 10 Oxford Street, Northwood – Householder Application for a single storey rear extension to form recreation room.
ii. TCP/32786/A BAE Systems fronting Three Gates Road, Northwood – Variation of Condition 2 on P/01118/16 TCP/32786 to revise layout to include valeting building
THAT Northwood Parish Council raises no material planning objections in respect of the application TCP/32786/A BAE Systems fronting Three Gates Road, Northwood – Variation of Condition 2 on P/01118/16 TCP/32786 to revise layout to include valeting building.
iii. TCP/33012 38 Pallance Road, Northwood – Householder Application Proposed rear decking and attic room, 1st floor rear facing balcony (revised description) (re-advertised)
THAT Northwood Parish Council raises no material planning objections in respect of the application TCP/33012 38 Pallance Road, Northwood – Householder Application Proposed rear decking and attic room, 1st floor rear facing balcony (revised description) (re-advertised).
198/17-17 To consider making an appropriate response on the Consultation regarding the Medina Valley Economy Plan
Councillors were referred to the report of Cllr Jaggar, particularly to paragraph 5, that had been circulated prior to the meeting. In discussion, mention was made of the tight timescale for the submission of comments. However, it was noted that the Plan was a working document and comments would be welcomed at any stage.
i. THAT Northwood Parish Council indicates its general support for the Plan;
ii. THAT the Medina Valley Coastal Community team be requested for their views on any measures which they consider that the Parish Council could examine to assist them in successfully implementing the Plan;
iii. THAT the Parish Council considers that the delivery mechanisms for achieving the aims and objectives of the Plan need to be more clear and precise.
199/16-17 To consider the appointment of a contractor for pruning and ongoing maintenance of the six gardens in Northwood
The clerk advised of the problems in obtaining three quotations for undertaking the necessary work. Mr T Hewitt had provided an excellent service during 2016, going beyond the specification outlined. His quotation had also not increased.
THAT Mr T Hewitt of Follow Your Dreams2016 be appointed to prune and provide ongoing maintenance of the six gardens in Northwood, at a total cost of £360.
200/16-17 To consider the purchase of Adobe Acrobat Pro
The cost to purchase Adobe Acrobat Pro was £285 for the Standard version and £445 for the Pro version. Cllr J Nicholson volunteered to investigate whether there were any other applications/software available, which could prove just as suitable for the Parish Council’s needs.
THAT Cllr J Nicholson investigate whether there were any other applications/software available, suitable for the Parish Council’s needs and to report back to the next meeting of the Parish Council.
201/16-17 To note the latest proposals regarding the Post Office service in Cowes
Councillors noted the letter from Mr N Ennis, Network Transformation Programme Director to Miss S Calver, the Postmistress at the Pallance Road Post Office. This confirmed her existing contract until 30 September 2017. It was reported the Andrew Turner MP continued to press for a suitable resolution on the relocation of the Post Office service in Cowes. However, there was no further update on the matter to report.
It was advised that Cowes Town Council were to consider making inquiries into possible, suitable venues for further ATM machines in the town, due to the closures of HSBC and Lloyds Bank, since the beginning of the year.
THAT the update on the latest proposals regarding the Post Office service in Cowes, be noted.
202/16-17 To note that judging for the IW Best Kept Village Awards commences at the beginning of May 2017
THAT the judging for the IW Best Kept Village Awards is due to commence at the beginning of May 2017, be noted.
203/16-17 To receive the report on Community Wellbeing
This matter was referred to later in the agenda.
204/16-17 To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party
Cllr Riddet referred to the latest useage figures that had been recently circulated. He advised that the average passenger usage had decreased slightly. However, the Service 32 was operating very well and had received the highest total of donations, in comparison to the other routes. It was quite hopeful that the Monday service could be re-instated from September. This would be subject to the time involved in providing training to the volunteer drivers.
b. Northwood in Bloom Working Party
The clerk advised that the planters and tubs urgently required weeding. She had not been able to obtain any quotations for the replacement of the planters, despite contacting three local businesses.
c. Parish Plan Working Party
No further update was provided.
205/16-17 To receive the report of Cllr J Nicholson, the IWC Ward Member for Cowes South and Northwood
The report of Cllr J Nicholson was duly noted. Particular mention was made of the poor quality of information that had been provided at some of the meetings of the Health and Well Being Board. This would have to be addressed by the new IW Council, in order to provide effective scrutiny.
206/16-17 To receive an update on the meeting of IWALC held on 16 March
A copy of the Minutes of the meeting of IWALC held on 16 March had been circulated prior to the meeting. Councillors attention was drawn to the discussion held on problems associated with Town and Parish Councils being approached for pre-planning advice.
207/16-17 Clerk’s Report
i. The interim budget statement to the end of March 2017 and the bank reconciliation with Statement No 5 were received and duly noted.
ii. Payment of cheques
THAT approval be granted retrospectively with regard to the following cheques:
Cheque No 000502 for £100.00, The Wave Project IoW, Donation
Cheque No 000503, £773.47, Community Action IW, Clerks salary on 15 March
iii. To authorise payment of the following cheques:
THAT the following cheques be approved for payment:
000504, £44.40, Mrs B Herbert, Clerk’s Expenses
000505, £399.61, IWALC, annual subscription
000506, £30.00, Northwood House Charitable Trust Co Ltd, annual subscription
iv. To consider the following application for grant funding towards the IW Age Uk Good Neighbour Scheme
THAT a grant of £250 towards the IW Age Uk – Good Neighbour Scheme be approved.
Correspondence received was listed in the report circulated with the agenda and updated further at the meeting.
Reference was made to item oo. The Notice of uncontested Parish and Town Council elections. Unfortunately, this indicated that following the elections on 4 May, the Parish Council would have four vacancies. The clerk advised of her intention to commence the procedure to fill the vacancies by requesting any willing/interested persons to forward their names to her for consideration to be co-opted onto the Parish Council.
209/16-17 Councillors’ reports
Councillors provided no further reports.
210/16-17 Future Agenda Items
No additional items were indicated.
THERE BEING NO FURTHER BUSINESS THE CHAIRMAN CLOSED THE MEETING AT 7.30 pm
Signed ……………………………………………. Dated ……………………………..