NVMC

Posted by Admin on 10 July 2007, 12:00 am

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEE HELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 3^rd JULY 2007

PRESENT: P Fuller (Chair), P Brooker, C Cramp, Mrs P Elford, Mrs E Palmerton, C Palmerton and J Pullen.

IN ATTENDANCE: Mrs M Yule (Secretary) Sgt J Cocks (for item 207)

APOLOGIES: R Mazillius CC, D Miller.

205. PUBLIC QUESTION TIME

No questions were raised by members of the public.

206. DECLARATIONS OF INTERESTS

Mr Fuller declared a prejudicial interest in item 14, because his daughter will be a pupil at Somerton Middle School. Mr Pullen took the Chair for the item.

207. POLICE REPORT

Sgt Cocks attended as PC Thomas was on leave. She reported on a number of items.

Positive work had begun with the vulnerable residents in Venner Avenue and there was a possibility that they may assist in watering the planters.
PCSO Oatley had arranged a meeting with the young people to put forward a bid to the Youth Opportunities Fund to enhance the recreation ground. It was hope to obtain better nets, a basket ball hoop and fencing.
PC Thomas was liaising with the scout leaders regarding better security for the scout hut.
A 15year old youth from the mainland had been arrested for the damage to the goal nets.

208. MINUTES

RESOLVED: That, the minutes of the meeting held on 5^th June 2007 be taken as read, confirmed and signed as an accurate record of the proceedings.

209. MATTERS ARISING

Logo – Unfortunately there was a problem with the electronic suggestions Cllr Mazillius had circulated. A discussion took place to decide if this item was relevant as the Management Committee would not exist after March 08. It was agreed to ask Cllr Mazillius to re issue the samples and make a decision in September.
32 Fieldway Crescent – Mr Fuller reported that the planning application had been refused and the objections supported.

210. PLANNING ISSUES

Planning Applications

P/01383/07 – 418 Newport Road

RESOLVED: The Committee had read and reviewed the comments expressed by No 420 Newport Road, but as they did not have any knowledge of the properties could not agree with or refute the objections. There were no other concerns expressed by the Committee, therefore they raised no objections to the application.

Planning Decisions

RESOLVED: These were received and noted

211. CORRESPONDENCE

RESOLVED: That, the information be received and noted.

212. LOCAL COUNCILLOR’S REPORT

Roger Mazillius CC was absent from the meeting due to a prior engagement with the Island Games in Rhodes.

213. FINANCE

Accounts for payment

RESOLVED: that, the account for Mrs Yule for Secretarial services – £145.20, is paid.

Financial Report

RESOLVED: that, the report be received and noted.

214. INSURANCE

The details of the small Parish Scheme had been circulated. The current insurance will end on 4^th September and the pro-rata amount for September until 1^st January (notional start date for all parishes) is £71.60. It was felt that as the Management Committee ceases to exist on 31^st March 08, only three months premium should be paid.

RESOLVED: that, Zurich insurance should be contacted to obtain the premium for January to March.

215. ALLOTMENTS

After a short discussion it was agreed that the Community Partnership should continue pursuing this project. Mr Palmerton had 11 names to date who were interested and the next step would be to look for a piece of land.

RESOLVED: that, the Community Partnership would continue with the project and report the progress to this Committee.

216. HIGHWAY IMPROVEMENTS

Mr Miller was unable to attend but had forwarded a short report:

Entry provided for the Northwood news. Traffic census recently carried out relating to Newport/Coppins Bridge traffic study. Nothing further heard on previously raised issues.

RESOLVED: that, this item would be moved to Matter Arising unless there was a particular issue to discuss.

217. CHANGEOVER TO PARISH COUNCIL

The letter regarding the changeover was discussed and a number of questions had already been answered by email from Mr Chris Mathews. It was clear from all correspondence that:

All projects undertaken by NVMC would have to be finished completely by March 08 with no responsibility left for the new Parish Council.
All monies must be spent by March 08 or returned to the IW Council.
There would be a gap between the Management Committee ending and the election of new Parish Councillors.

Mr Mathews would be setting up a meeting in the Autumn with all the Management Committees to talk through the changeover period and cover items that will need managing during the gap, such as planning applications.

It was also agreed not to take any further action regarding inviting Cllr Sutton to a meeting of NVMC.

219. ADMISSIONS TO SOMERTON AND SOLENT MIDDLE SCHOOLS

This item had been included as there was concern by Somerton Middle School governors and some parents that Solent Middle had decided to enlarge to encourage more pupils and this would have an impact on Somerton Middle. Although admissions were now mainly decided by parental choice, Somerton is the catchment’s area choice for Northwood.

A discussion took place as to whether this item was within the remit of the VMC and that the debate should be within the schools and parents forum. However, it was noted that a meeting for parents had been organised and it was decided that it would be left for the parent body to decide if they wished the VMC to become involved. If this was the case then the governors of both schools would be invited to make a presentation to the Committee.

RESOLVED: that, no further action would be taken at present. If the parent body wished for the Committee to be involved more information would be requested.

220. NORTHWOOD COMMUNITY PARTNERSHIP

Mr. Palmerton reported on a number of items:

Elections – The Chair, Secretary and Treasurer were re elected unopposed.

No Cold Calling – Julie Woodhouse from Trading Standards attended the meeting. There was concern about the position of some of the signs; however Cllr Mazillius had agreed the original positioning of the signs not TS. There was not a sign in Rew Street because there was not a lamppost available and Highways will not attach extra signs to speed restriction signs. It was agreed that Highways would be contacted to move the one on Newport Road and remove the one in Venner Ave. It was suggested that if the whole Island was made a no cold calling zone then these piecemeal projects would not be necessary. This would reduce the expense and need for signage. Mr Pullen agreed to give a progress report next month.

Scout Hut – It had been agreed to provide funding for security lighting. The members were awaiting a quote from the scout leader.

Northwood in Bloom – Mr Willis and Mr Pimm had agreed to be judges and would not be entering this year.

Calor Village of the Year – The judging took place on 25^th June and there are three villages in contention, Northwood, Yarmouth and Calbourne. The results will be announced at a ceremony at the Quay Arts Centre on 19^th July. The displays at the WI hall had been well received and thanks were given to all contributors. The judges were given a tour of the village and taken to the Church.

Date of next meeting – The next meeting would be held on 16^th July at 6pm.

221. PARISH PLAN UPDATE

Mr Fuller reported on the last Parish Plan meeting. It was decided that the action plan must be backed up by evidence from the consultation exercises. Mr Brooker had worked on the plan and a second draft was almost complete. He had followed the Countryside Agency’s advice and had arrived at five key headings. There were a number of actions that flowed from these and they were listed by the degree of mandate. A lot these would be at zero cost. Mr Brooker now requested pictures, quotes and any available electronic maps.

The next meeting of the steering group will be 9^th July at 6.30pm.

222. SECRETARY’S REPORT

Mrs Yule reported that contact had been made with the Parks department of IW Council regarding the enhancement of the Venner Avenue playground, it was hoped to set up a meeting soon between Richard Lovell from the Council, members of the Committee and the PCSO Steve Oatley.

223. FUTURE AGENDA ITEMS

Grants Committee
No Cold Calling
Finance Monitoring

224. DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday 4^th September at 7pm. There will not be a full committee meeting in August.

There being no further business the Chair declared the meeting closed at 8.48pm

Signed…………………………………. Date……………………….

(Chair)