NVMC – Minutes of meeting 06/09/2006

Posted by Admin on Thursday, 14th September 2006, 00:00

(DRAFT UNTIL APPROVED)

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEE HELD AT

NORTHWOOD COUNTY PRIMARY SCHOOL, WYATTS LANE,

NORTHWOOD ON TUESDAY 6 SEPTEMBER 2006 AT 7.00PM

PRESENT: P Fuller (Chair), P Brooker, C Cramp, R Mazillius CC, D Miller, C

Palmerton, E Palmerton and J Pullen.

IN ATTENDANCE: R H Blezzard (Secretary).

B Downer, (Community Development Manager, Medina Housing).

APOLOGIES: PC M Thomas (Hampshire Constabulary).

22. DECLARATIONS OF INTERESTS

No declarations of interests were made.

23. VANDALISM IN NORTHWOOD

The Chair welcomed Mr Bob Downer, Community development Manager, Medina

Housing to the meeting. A full discussion took place on the problems of vandalism

And anti social behaviour in Northwood and on ways of addressing the problems. Mr

Downer advised that if it can be shown that problems are being caused by Medina

Housing tenants or their children Medina Housing want to know about it so that

Action can be taken.

RESOLVED: (a) That a letter be sent to Chief Inspector Stephanie Morgan (copy to

Cowes Police station) drawing attention to the current problems of

vandalism and anti social behaviour in Northwood and asking that

action be taken to deal with the problem (the draft letter to be

circulated to all members of the VMC for suggestions of additional

points to be included and;

asked to do an evaluation of the shrubs and trees planted in the last

few months.

24. POLICE REPORT

The Members had before them a schedule of crime reports in Northwood over the

past 30 days prepared by PC Mark Thomas. Attention was drawn to a recent meeting

which some members had attended with PC Thomas when Police powers had been

discussed.

RESOLVED: (a) That the report be received and noted and;

(b) That Cowes Police be asked to take into account the dates of VMC

meetings when planning the local beat officer’s working roster.

25. MINUTES

RESOLVED: That the minutes of the meetings held on 1 and 22 August 2006 be

taken as read, confirmed and signed as being an accurate record of the proceedings.

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26. VACANCY ON THE MANAGEMENT COMMITTEE

Attention was drawn to the vacancy on the VMC arising from the resignation of Mr

Ron Willis.

RESOLVED: (a) That an interview panel of three members be appointed to interview

all candidates to fill the vacancy on the VMC;

(b) That the interview panel shall consist of the Chair (Vice Chair to

deputise if the Chair is unavailable), Colin Cramp and Roger

Mazillius CC;

2006 commencing at 6.30pm (this time to be subject to adjustment

in the light of the number of candidates to be interviewed);

(d) That the application details be circulated to all members and;

(e) That the formal co option be carried out at the October meeting.

27. STANDING ORDERS

Members had before them a draft Standing Orders document. A number of minor

amendments were made.

RESOLVED: That the Standing Orders document which forms part of these minutes

be approved and adopted.

28. FINANCIAL REGULATIONS

Members had before them a draft Financial Regulations document. A number of

minor amendments were made following receipt of comments from the Parish Liaison

Team at the Isle of Wight Council.

RESOLVED: that the Financial Regulations document which forms part of these

minutes be approved and adopted.

29. NORTHWOOD COMMUNITY PARTNERSHIP

Colin Palmerton, Chair of the Community Partnership reported that the next meeting

of the Partnership will take place on 25 September when projects for the coming year

will be discussed. Clarification was needed as to who will pay for the hire of the

meeting room in future should there be a charge.

RESOLVED: (a) That the report be approved and adopted and;

(b) That the Secretary of the Community Partnership be asked to

ascertain whether the CP will be charged for hall hire in the future.

30. PARISH AWARDS SCHEME

The Chair reported that following discussions with the Parish Liaison Team he

considered that there was merit in making a grant application under the Parish

Awards Scheme.

RESOLVED: That the Chair proceeds with filling out a Parish Awards Scheme

with a report back to the next meeting.

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31. BUS SERVICE NUMBER 30

It was reported that as a result of only one tender being received to operate Bus

Service Number 30 and that tender requiring an unrealistic subsidy I had been

necessary to reduce the frequency of this service from nine to eight per day. It was

hoped that when services are renegotiated next year that the increase in bus usage as a

result of the introduction of free and more highly subsidised fares will strengthen the

Council’s negotiating position.

RESOLVED: That the information be received and noted.

32. INSURANCE

Members were advised of the following quotations for the provision of insurance

cover for the VMC for the coming year: £

AON – Allianz Cornhill Commercial – £271.48

Zurich Municipal – £367.50

RESOLVED: (a) That the insurance quote from AON – Allianz Cornhill

Commercial be accepted and;

(b) That the excess’s to be applied to the policy be confirmed.

33. CORRESPONDENCE

Members considered the following items of correspondence:

IW Council – The Isle of Wight Council (Tennyson Trail,IW) (Prohibition of

Driving) Order No 1 2006.

IW Council – Petition for the establishment of a Newport PC.

Cooperative Assistance Network Ltd – Training and support for people

Establishing enterprises.

IW Council- Rural development programme for England 2007/13.

IW Council – Restorative Justice Guidelines.

IW Council – Parish Plan Briefing Note.

IW Council – P & TC Workshop Talkback Panel Report.

IW Youth Trust – Request for help.

IW Council – Gambling Act 2005: draft Statement of Licensing Policy.

IW Council – Delegated decision: Strategic Transitional Partner.

IW Council – Delegated decision: Cowes seafront

Bob Downer, Medina Housing – Acceptance of invitation to meeting.

Anchor Staying Put – Ask the experts event 6/7 September 2006.

IW Council – Acknowledgement of planning comments.

IW Council – Forward Plan

IW Rural Community Council – Autumn Conference – 8 September 2006.

David Miller reported receipt of a letter from the Isle of Wight Council clarifying the

terms of approval of Planning Application P/01412/06 – TCP/2571/H – Conservatory

and shed at 9 Wyatts Close, Northwood.

RESOLVED: (a) That the correspondence be received and noted;

(b) That prohibition of driving on the Tennyson Trail be supported;

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use with future projects and;

(d) That the Gambling Act 2005: draft statement of licensing policy be

an agenda item for the next meeting.

34. PUBLICITY

Peter Brooker drew the meeting’s attention to the first edition of the VMC newsletter

which had recently been circulated and which was available on request in large text. It

was reported that the County Press have indicated that they can’t always attend

meetings but would welcome press releases.

RESOLVED: (a) That Peter Brooker be thanked for all his hard work in producing

the newsletter and;

(b) That press releases be issued by the Chair as necessary.

35. FINANCE

RESOLVED: That the accounts as set out below be authorised and paid: £

R H Blezzard – Professional Services and Expenses 127.25

AON Allianz Cornhill – Insurance cover 2006/7 271.48

398.73

Colin Cramp presented a budget forecast to the meeting which showed expenditure to

date of £1329 and available funds of £1671 (not including this month’s agreed

payments).

RESOLVED: That the report be approved and adopted.

36. PARISH PLAN UPDATE

David Miller reported that there had been no meeting of the Parish Plan Working

Party in August. It would now be necessary to get the topic sheets in and the cameras

Developed. The school has been booked “tentatively” for a public meeting. It was

stressed that the Government money made available for the Parish Plan would need to

be spent within the agreed 12 month period unless an extension could be negotiated.

RESOLVED: That the report be received and noted.

37. PLANNING ISSUES

There were no planning applications for consideration. Members considered a list of

planning decisions made by the Isle of Wight Council. Members further considered

the need for interim planning meetings and arrangements for training members on

planning issues.

RESOLVED: (a) That the list of planning decisions be received and noted;

(b) That in future mid month interim planning meeting be not held

when all the applications for consideration can be dealt with within

the time frame for comments at the following full meeting and;

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asked to arrange a training session at a central venue (eg Seaclose

or County Hall) for members of the VMC jointly with other town

and village management committees.

38. LOCAL COUNCILLOR’S REPORT

Roger Mazillius CC reported on the following:

Planning Application, 117 Wyatts Lane – Gone to appeal

Email from Anne Turner – Mural artist available if required.

Northwood parish Church – New Priest in Charge appointed.

Woodside Close – Residents have asked to buy and maintain two flower troughs.

Mobile Speed Cameras – Confirmation of work in Northwood awaited.

Pallance Road Traffic Calming – Meeting at Enterprise House on 14 September.

Pallance Road New Pavement to Post Office – Work will commence next month.

O2 News – £1K awards available for urban renewal – Chair will report back on this.

RESOLVED: That the report be received and noted.

39. SECRETARY’S REPORT

The Secretary reported that he has now taken delivery of the notice board provided by

The Footprint Trust and will bring it to the next meeting. Arrangements will need to

be made for it to be fixed to the school wall.

RESOLVED: That the information be received and noted.

40. FUTURE AGENDA ITEMS

No future agenda items were put forward.

There being no further business the Chair declared the meeting closed at 9.31pm.

Signed………………………………………. Date……………………………..

(Chair)

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